Independent Contractor Agreement

This Independent Contractor Agreement (the “Agreement”) is made and entered into between VIKARA HEALTH SOLUTIONS, LLC (“Company”) and the independent contractor (“Contractor”) that has executed a Work Order (“WO”) with Company, and this Agreement shall govern the Services (as defined herein) provided by Contractor for Company (and/or its client) as referenced herein and in such WO. Company and Contractor may each be referred to herein as a "Party" and collectively as the "Parties."
BY EXECUTING A WO, CONTRACTOR EXPRESSLY ACCEPTS AND AGREES TO THE TERMS OF THIS AGREEMENT AS OF THE EFFECTIVE DATE SET FORTH IN THE WORK ORDER (“WO EFFECTIVE DATE”), AND AGREES TO AND ACCEPTS SUCH TERMS AND CONDITIONS AS OF THE WO EFFECTIVE DATE. IF CONTRACTOR IS AN INDIVIDUAL AGREEING TO THE TERMS OF THIS AGREEMENT ON BEHALF OF A LEGAL ENTITY, CONTRACTOR REPRESENTS THAT SUCH INDIVIDUAL HAS THE LEGAL AUTHORITY TO BIND SUCH ENTITY. IF CONTRACTOR DOES NOT AGREE WITH THIS AGREEMENT, CONTRACTOR MUST NOT EXECUTE THE WO.
- Services and Scope of Work
1.1 Contractor is engaged by Company to perform consulting services on behalf of Company and/or Company's client as set forth in the applicable WO. The specific scope of services and deliverables (the "Services") will be as described in a WO executed by Company and Contractor. Contractor shall perform the Services in a professional and timely manner, in accordance with industry standards and the requirements of Company and/or the client. Contractor may not assign or subcontract any of the Services to be performed hereunder without Company’s prior written consent. Contractor will remain fully liable for the acts and omissions of its subcontractors as if performed by Contractor.
1.2 Company is entitled to perform Acceptance Testing of the Services including any and all deliverables. The term “Acceptance Testing” means testing performed by or on behalf of Company to determine whether the relevant Services comply with: (i) the specifications and requirements as further set forth in the applicable WO; and (ii) Company’s reasonable expectations. If Company reasonably determines that such Services comply with the foregoing or otherwise decides in its sole discretion to accept the Services, Company will notify Contractor of its acceptance of the Services (“Acceptance”). Payment by Company of any fees to Contractor or use of the Services by Company prior to Acceptance will not constitute Company’s Acceptance of such Services. If Company notifies Contractor that the relevant Services or any portion thereof fail to pass Acceptance Testing, Contractor will correct all deficiencies at its sole cost and expense within 10 days after receipt of Company’s notice of such failure, unless otherwise set forth on the applicable WO. After such corrections have been made, Company will retest the relevant Services. If the Services still fail Acceptance Testing, Company may, in its sole discretion: (i) grant Contractor additional time to correct the outstanding deficiencies; or (ii) without prejudice to any of Company’s other rights and remedies under this Agreement or at law or in equity, terminate the relevant WO or this Agreement.
- Term of Agreement
The term of this Agreement (the "Term") shall commence on the Effective Date and continue in effect until terminated in accordance with this Agreement. The Services will commence on the date set forth in the applicable WO and continue thereafter as set forth in such WO, unless otherwise terminated earlier in accordance with the terms of such WO or this Agreement.
- Compensation and Payment
In consideration for the Services performed hereunder, Company shall pay Contractor the fees as set forth in the applicable WO. Payment of such fees shall be contingent on (i) the parties executing a WO covering such Services, (ii) Company accepting the relevant Services; and (iii) Company receiving an invoice for the relevant fees. All such invoices or other appropriate documentation shall comply with all applicable laws, rules, regulations and orders of any governmental agency. Each valid and undisputed invoice will be due and payable within thirty (30) days after Company’s receipt of payment from its client. Any invoice submitted more than ninety (90) days following delivery of Services will be rejected. No taxes or withholdings shall be taken from payments; Contractor is responsible for all applicable taxes on amounts paid under this Agreement and will receive an IRS Form 1099 for tax reporting purposes. Except for any expenses that the Company has expressly agreed to reimburse, Contractor shall bear all of Contractor’s own business expenses in performing the Services (including office costs, equipment, internet, and ordinary travel expenses). Any extraordinary or travel expense must be pre-approved in writing by Company to qualify for reimbursement, in accordance with Company’s expense reimbursement policies.
- Independent Contractor Relationship
Contractor’s relationship with Company is that of an independent contractor, and nothing in this Agreement shall be construed to create an employer-employee relationship between Company and Contractor. Contractor has no authority to act as an agent of Company, and shall not represent to any third party that Contractor has any authority to bind or commit Company in any way. Contractor is not entitled to any of the benefits that Company may provide to its employees (such as health insurance, retirement plans, or paid vacations). Contractor is solely responsible for paying all income taxes, social security taxes, unemployment insurance, and other taxes or benefits for Contractor and Contractor’s employees, if any (in accordance with Section 3 above).
Contractor will use Contractor’s own tools, equipment, and resources to perform the Services, except for any specialized tools, accounts, or equipment that Company expressly provides for use on the project. Contractor shall determine the method, details, and means of performing the Services, and retains the right to control or direct the manner and means by which the work is accomplished. Subject to the restrictions in Section 7 (Non-Compete) of this Agreement, Contractor remains free to accept and perform work for other clients or companies during the Term, and Company retains the right to hire other contractors or employees to perform services similar to the Services or otherwise fulfill Company’s obligations. Nothing in this Agreement shall be interpreted as creating any exclusivity for Contractor’s services to Company beyond the terms of this Agreement.
- Confidentiality and Non-Disclosure
5.1 Definition of Confidential Information: For purposes of this Agreement, "Confidential Information" means any non-public or proprietary information disclosed by or on behalf of Company or Company’s client to Contractor in connection with the Services, whether disclosed orally, in writing, electronically, or by any other means. Confidential Information includes, without limitation, business plans, customer lists, client data, product information, financial data, trade secrets, processes, techniques, know-how, and any other information that a reasonable person would recognize as confidential or proprietary given the nature of the information or the circumstances of disclosure. Confidential Information also includes the terms of this Agreement and the fact of Contractor’s engagement. Confidential Information does not include information that Contractor can demonstrate (a) is or becomes publicly available through no wrongful act of Contractor, (b) was already known to Contractor prior to disclosure by Company or Client, free of any confidentiality obligation, (c) is independently developed by Contractor without use of or reference to any Confidential Information, or (d) is required to be disclosed by law or court order (in which case Contractor shall give prompt notice to Company and cooperate in any effort to obtain a protective order).
5.2 Nondisclosure Obligations: Contractor shall hold all Confidential Information in strict confidence and shall not, at any time during the Term or thereafter, disclose any Confidential Information to any third party except as expressly authorized by Company. Contractor agrees not to use Confidential Information for any purpose other than performing the Services for the benefit of Company and the Client. Contractor shall implement reasonable and appropriate security measures to protect the secrecy of Confidential Information and to prevent unauthorized access, use, or disclosure. Contractor may disclose Confidential Information to its own employees or agents only on a need-to-know basis and provided that such persons are bound by confidentiality obligations at least as strict as those contained in this Agreement. Contractor shall be responsible for any breach of confidentiality by its personnel.
5.3 Return or Destruction: Upon the expiration or termination of this Agreement, or upon Company’s request at any time, Contractor shall immediately cease using Confidential Information and return to Company all documents, files, and other materials (including all copies in any form or medium) containing, reflecting, or derived from Confidential Information. In lieu of returning physical or electronic materials, Company may direct Contractor to destroy such materials; in such case Contractor shall permanently delete or shred all Confidential Information and certify in writing to Company that Contractor has complied with such obligation. Contractor’s duty to protect Confidential Information shall survive termination of this Agreement and continue for so long as the information remains confidential (and, with respect to trade secrets, for so long as such information remains a trade secret under applicable law).
5.4 Systems Access: If Contractor is given access to any Company or client computer systems, networks, or email accounts in the course of performing the Services, Contractor shall use such access solely for the purpose of performing Services under this Agreement and shall not access or attempt to access any data or systems beyond what is necessary for that purpose. Contractor shall adhere to all Company and client security and usage policies when using such systems, and shall immediately notify Company of any unauthorized access, security breach, or misuse of Confidential Information.
- Intellectual Property Rights
6.1 Work Product Ownership: Contractor agrees that all work product, deliverables, inventions, ideas, discoveries, designs, software, reports, know-how, or other materials (tangible or intangible) that are conceived, developed, reduced to practice, authored, or delivered by Contractor (either alone or jointly with others) in the course of performing the Services (collectively, "Work Product") are being created as "work made for hire" for the Company (and/or its client, as applicable). The Work Product shall be the sole and exclusive property of Company (or, at Company’s election, the client for whom the Work Product was prepared) immediately from creation. To the extent any Work Product may not by operation of law be a work made for hire or may not automatically vest ownership in Company (and/or its client, as applicable), Contractor hereby irrevocably assigns and transfers to Company (and/or to the client, as Company directs) all right, title, and interest in and to such Work Product, including all associated intellectual property rights (such as patent rights, copyrights, trademarks, and trade secrets). Contractor shall retain no rights in the Work Product, and Company (and/or its client, as applicable) will be the sole owner entitled to the exclusive use, reproduction, and commercialization of the Work Product in any manner. Contractor waives any and all claims to moral rights or rights of authorship in the Work Product.
6.2 Further Assurances: Contractor shall promptly disclose all Work Product to Company and perform all actions reasonably requested by Company (whether during or after the Term) to establish and confirm Company’s (and/or its client’s, as applicable) ownership of the Work Product, including executing assignments, affidavits, and other instruments. Contractor represents and warrants that any Work Product will be original to Contractor (or lawfully licensed for use) and will not infringe or misappropriate the intellectual property rights of any third party. If Contractor wishes to incorporate any pre-existing intellectual property owned by Contractor or a third party into any Work Product, Contractor must obtain Company’s prior written consent. All Work Product and intellectual property rights therein are the exclusive property of Company (and/or its client, as applicable), ensuring that Contractor cannot use, disclose, or sell such work for any purpose other than performing the Services for Company.
- Non-Compete and Non-Solicitation
7.1 Non-Competition During Term: During the Term of this Agreement, Contractor shall devote Contractor’s best efforts to the performance of the Services for Company (and/or the client, as applicable), and shall not engage in any other business, activity, or employment that is directly competitive with the business of Company or that would conflict with Contractor’s obligations under this Agreement. In particular, Contractor shall not perform consulting services for any direct competitor of Company or of any client for whom Contractor is performing Services in the same or similar field, without the prior written consent of Company. This restriction is not intended to prevent Contractor from working for or with other clients or businesses that do not compete with Company’s business, subject to Contractor’s continuing compliance with the confidentiality and other obligations in this Agreement.
7.2 Non-Competition and Non-Solicitation After Term: For a period of twelve (12) months following the termination or expiration of this Agreement, Contractor agrees that Contractor will not, directly or indirectly, engage in any of the following actions without Company’s prior written consent: (a) Providing Similar Services to Company’s Clients – Contractor will not provide services that are the same as or similar to the Services to any person or entity that was a client or customer of Company (including any client) for whom Contractor performed Services or whose Confidential Information Contractor learned during the Term; (b) Competition – Contractor will not own, manage, operate, be employed by, or provide consulting services to any business that is in direct competition with Company in the business of assisting hospitals in reducing workloads and enhancing clinical and administrative operations through advanced technology solutions, including AI, automation, advanced analytics, and robotics within any geographic area in which Company operates; and (c) Soliciting Company Personnel – Contractor will not solicit, induce, or encourage any employee or independent contractor of Company to end their relationship with Company or to work for Contractor or any third party. Contractor acknowledges that the restrictions in this Section 7 are reasonable and necessary to protect the legitimate business interests of Company, including its goodwill and confidential information. These restrictive covenants shall be in addition to (and not in lieu of) any other restrictions in favor of Company, such as those protecting confidential information and intellectual property. Contractor agrees that the scope and duration of the restrictions in this Section are intended to be reasonable, and in the event a court finds any provision to be unenforceable as written, the Parties expressly desire that the court modify such provision to the minimum extent necessary to render it enforceable. Contractor’s obligations under this Section shall be extended by the length of any period during which Contractor is in breach of such obligations. The foregoing non-compete and non-solicitation clauses shall apply to Contractor only to the extent permitted by applicable law (and shall be void and unenforceable where prohibited). Contractor’s agreement to these reasonable restrictions is a material inducement for Company to enter into this Agreement.
- Tools and Resources
Company may, at its option, provide Contractor with certain tools and resources necessary for the performance of the Services, including a Company email account (e.g., namenamename@vikarahs.com) and access to Company’s timekeeping system (Toggl). If directed by Company, Contractor shall use the Company-provided email account for all work-related communications involving a client or the Services, and shall use the Toggl system to record all hours worked on the project as required by Company. Contractor shall abide by all applicable Company policies in the use of these tools, and shall not use the Company-provided email or other systems for any purpose unrelated to the Services. All email accounts, access credentials, software, equipment, or other resources that Company or a client provides to Contractor remain the property of Company or the client (as applicable), and shall be used by Contractor only for purposes of fulfilling Contractor’s obligations under this Agreement. Contractor’s access to Company-provided tools and systems is conditioned on compliance with Company’s instructions and may be monitored or revoked at any time. Upon termination of this Agreement, or upon Company’s request, Contractor shall immediately discontinue use of and return (or securely destroy) any Company-provided resources, login credentials, or equipment.
- Representations and Warranties; Indemnification; Limitation of Liability
9.1 Contractor represents, warrants and covenants that (i) all Services will be performed in accordance with all specifications and documentation provided by Company or set forth in the relevant WO, and Contractor shall promptly correct any non-conformity at its sole cost and expense after receipt of any notice of non-conformity; (ii) Contractor, and the Services themselves, will comply with all applicable laws, rules, regulations and orders of any governmental agency; (iii) Contractor has all rights, titles, licenses, intellectual property, permissions and approvals necessary in connection with its performance under this Agreement; and (iv) none of the Services nor any Work Product does or will infringe, violate, trespass or in any manner contravene or breach any intellectual property or other proprietary rights of any third party. EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT OR ANY WO, NEITHER PARTY MAKES ANY OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
9.2 Contractor, at its expense and to the maximum extent permitted by law, shall indemnify, defend and hold harmless Company, its employees, agents, consultants, clients, officers, directors, and other representatives (each, an “Indemnified Party”) against all actions, claims, judgments, suits, proceedings, losses, demands, damages, expenses, obligations or liabilities including court costs and reasonable attorneys' fees, arising out of or relating to (a) any negligent act or omission or intentional wrongdoing of Contractor or any of its representatives; (b) any claim that the provision and/or utilization of any of the Services or Work Product or any portion thereof constitutes an infringement, violation, trespass, contravention and/or breach of any patent, copyright, trademark, license and/or other property and/or proprietary right of any third party, and/or constitutes the unauthorized use and/or misappropriation of any trade secret of any third party; (c) any claim that the provision or utilization of any Services or Work Product or any portion thereof is not in compliance with any applicable law, rule, regulation, order of any governmental agency or contract; and (d) any determination by a federal, state or local government or administrative agency, or other regulatory or quasi-regulatory entity, or any court, that Contractor or any of its representatives acted as an employee of Company in performing Services (in which case Contractor also waives any and all claims that Contractor may have as a result of any such determination). Company will promptly notify Contractor of any such claim or action and will reasonably cooperate with Contractor in the defense of such claim or action, at Contractor’s expense. Contractor will have the right to conduct the defense of any claim and/or action relating to Section 8.2 and all negotiations for its settlement and/or compromise except that the Indemnified Party may in its sole discretion participate in the defense of any such claim and/or action at the Indemnified Party’s expense.
9.3 If any Services and/or Work Product or any portion thereof becomes, and/or in either party’s reasonable opinion is likely to become, the subject of any infringement claim or action (as described in Section 9.2(b)), then Company may terminate this Agreement and/or the relevant WO with respect to such Services or require Contractor to: (i) procure the right to continue utilizing the Services and/or the ownership rights to the Work Product or such portion thereof, as contemplated hereunder; (ii) modify the Services and/or Work Product or such portion thereof, to render same non-infringing (provided such modification does not adversely affect the utilization of such Services and/or Work Product); or (iii) replace same with an equally suitable, functionally equivalent, compatible, non-infringing Services and/or Work Product. In the event of termination pursuant to this Section 9.3, Contractor will refund to Company all amounts paid by Company for such Services. Any termination of this Agreement and/or a WO by Company under this Section 9.3 will be without prejudice to any other rights and remedies available under this Agreement and/or at law and/or in equity.
9.4 COMPANY’S TOTAL AND CUMULATIVE LIABILITY FOR DIRECT DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT SHALL IN NO EVENT EXCEED THE FEES PAYABLE BY COMPANY TO CONTRACTOR UNDER THE APPLICABLE WO THAT GAVE RISE TO SUCH CLAIM. IN NO EVENT WILL COMPANY BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL AND/OR PUNITIVE DAMAGES (INCLUDING WITHOUT LIMITATION LOST PROFITS) EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
- Termination
Either Party may terminate this Agreement at will, with or without cause, by providing at least 30 days’ prior written notice to the other Party. In addition, Company may terminate this Agreement immediately upon written notice to Contractor if Contractor breaches any material provision of this Agreement (including but not limited to any breach of Section 5, Confidentiality, or Section 7, Non-Compete) or if Contractor engages in misconduct or fraudulent activities. Contractor may likewise terminate this Agreement immediately upon written notice if Company fails to pay any undisputed amounts due and such failure continues for more than 30 days after written notice from Contractor.
Upon any expiration or termination of this Agreement for any reason, Contractor shall promptly: (a) cease performing any further Services, (b) return or destroy all Confidential Information and Company and/or client property as required by Section 5, and (c) deliver to Company all Work Product (whether completed or in progress) developed up to the termination date. Company will pay Contractor for any Services properly performed up to the effective date of termination, within 30 days after Contractor’s final invoice. Sections 4 through 12 of this Agreement (and any other provisions which by their nature should survive) shall survive termination or expiration of this Agreement.
- Governing Law
This Agreement and all matters arising out of or relating to it shall be governed by and construed in accordance with the laws of the State of Illinois, without regard to its conflict of law provisions. The Parties agree that any action or proceeding to enforce or arising out of this Agreement shall be brought exclusively in the state or federal courts located in Cook County, Illinois. Each Party hereby irrevocably consents to the jurisdiction of such courts and waives any objections to venue in those courts. Notwithstanding the foregoing, the Parties may seek injunctive or equitable relief in any court of competent jurisdiction to prevent an actual or threatened breach of Sections 5 (Confidentiality), 6 (Intellectual Property), or 7 (Non-Compete) of this Agreement.
12. Miscellaneous
12.1 Entire Agreement: This Agreement (including any WOs, work orders and/or amendments to such WOs and/or work orders) constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous understandings or agreements, whether written or oral, regarding such subject matter. The Parties acknowledge that they are not relying on any promises, representations, or warranties not expressly stated in this Agreement.
12.2 Amendments: Company may, at any time, in its sole discretion, make changes to this Agreement, and any changes to this Agreement will become effective upon Contractor’s execution of a new or additional WO in which the new terms of this Agreement will be incorporated. Company will post the updated Agreement on the “last updated” date listed above.
12.3 Severability: If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement will remain in full force and effect. The Parties agree to negotiate in good faith to replace any invalid or unenforceable provision with a valid and enforceable provision that, as closely as possible, achieves the original intent and economic effect of the invalid provision.
12.4 Waiver: The failure of either Party to enforce any right or provision of this Agreement shall not constitute a waiver of future enforcement of that or any other right or provision. A waiver by a Party of any breach of this Agreement will not operate as a waiver of any other breach.
12.5 Assignment: Contractor may not assign or transfer this Agreement or any of Contractor’s rights or obligations hereunder without the prior written consent of Company. Any attempted assignment by Contractor without such consent shall be null and void. Company may assign this Agreement (in whole or in part) to any successor, affiliate, or purchaser of its business or assets, and this Agreement shall inure to the benefit of and be binding upon any permitted successor or assign.
12.6 Independent Legal Advice: Contractor acknowledges that Contractor has had the opportunity to seek independent legal advice before signing this Agreement and has either done so or voluntarily chosen not to.
12.7 Notices: Any notices given pursuant to this Agreement shall be in writing, delivered to the address set forth in the WO, and shall be considered given when received.
12.8 Publicity: Contractor shall not use Company’s and/or its clients’ names, trademarks, service marks, logos or symbols on any website, in any press release, in any marketing or promotional materials or otherwise, without Company’s and/or its clients’ prior written consent.
12.9 Headings: Section headings and titles in this Agreement are for convenience of reference only and shall not affect the interpretation of the Agreement’s provisions.